Raffle Request Letter Template | Julia's House

Our top tips for requesting a raffle prize donation:

Personalisation is key: Tailor your email/letter to the specific company you are reaching out to. This personal touch can make your request more compelling and increase the likelihood of a positive response.

Follow-up: Don't hesitate to follow up on your initial request. Companies often receive numerous emails, and a gentle reminder can bring your request back to their attention. Be persistent but polite in your follow-up communications.

Share your success: Make sure to update the company on the success of your fundraising efforts and express your gratitude for their support. Provide concrete figures on how much you raised and emphasise the impact their contribution made. Tag them on social media.

Don’t be afraid to pick up the phone: If possible, consider calling the company directly. Speaking with someone, especially a manager, can create a more personal connection and allow you to explain your cause more effectively.

Hikers

Example email or letter:

Dear [Recipient's or Company Name],

I hope you don't mind me getting in touch, but as a local company I was hoping you might be able to help me. In November, I'll be trekking over 40 miles through the Saghro Mountains in Morocco to raise money for my local children’s hospice, Julia’s House.

I want to support the extraordinary work they do for families caring for a seriously ill child. A lack of sleep, blisters, extreme temperatures and basic toilet facilities will be tough, but not as tough as the challenges these families face every day.

To boost my fundraising efforts, I'm organising a raffle at [event], and I'd be incredibly grateful if [company name] could donate a prize, such as [XXX]. Any contribution is hugely appreciated.

In return for your support, I'll acknowledge your generosity on my JustGiving page ([insert link]) and in my social media posts. Your donation will make a real difference, bringing me closer to my £1,800 goal—enough to fund a community respite session for three families. For parents caring tirelessly for a seriously ill child, these sessions offer a precious chance to rest and recharge, knowing their child is in safe and caring hands.

I understand you may receive numerous requests, but your support would mean a lot to me. I live locally and can easily pick up the prize at your convenience.

I have attached a Letter of Authority from Julia’s House for your reference. Thank you in advance for your time and consideration. I look forward to hearing from you soon.

Best regards,

[Your Name]
[Your Contact Information]